Supply Chain Coordinator

Job Title: Supply Chain Coordinator
Location: Dublin, Ireland
Salary: EUR
Reference: 165
Contact Name: Janet Downer
Job Published: March 14, 2019 08:36

Job Description

Are you immediately available for this 6 month maternity leave cover position?

Are you based in Dublin?

About The Person:
  • Organised and conscientious in approach.
  • Detail and reporting orientated.
  • Excellent communications skills and an ability to work effectively with other business units to ensure processes and business rules are adhered to.
  • Team player with excellent telephone manner.
  • Proven ability to work to deadlines.
  • Proven knowledge and experience of working with a fully integrated Financial System (SAP or Oracle) or similar system is essential.
  • Minimum of two years administration experience in a busy office, working as part of a team.
  • Experienced in working in a cross-functional environment.
  • Excellent knowledge of the Microsoft office, Word, Excel and Powerpoint.
  • Sound commercial acumen.

About the Role:
Motor fleet administration and management (200 company vehicles), mobile phones, general
  • Working closely with a Pan-European Fleet Management Company
  • Managing of ordering of new vehicles and returning of old ones
  • Liaising with business owners and procurement on key decision making for vehicle ordering
  • Organizing vehicle re-allocations between employees
  • Vehicle change-out management (scheduling of kit installations, GPS removals, liaising with appropriate departments like marketing etc.)
  • Accident claim administration and follow up to recover of all costs
  • Carrying out of routine fleet inspections, driver declarations,
  • Fleet policy administration
  • Repair scheduling, vehicle kit out parts ordering (raising of PO’s)
  • Invoice checking and coding for finance for key suppliers
  • Day to day query solving for all company drivers (issue escalating, directing requests to the correct contact, road tax, CVR and fuel card queries, insurance letter requests)
  • Ad hoc report preparation for business owners and corporate partners
  • Create & process Purchase Orders on Oracle system within agreed timelines.
  • Effectively handle requisition and Vendor queries.
  • Maintain all purchase order records and provide system maintenance on outstanding purchase orders.
  • PO expediting as required.
  • Ensure requisitions presented to Department are compliant to business and financial guidelines / rules.
  • Processing requests from the business for new mobile phone orders (SIM set up, PO raising for new devices, distribution etc) in compliance with policy
  • Answering employee queries on any mobile issues, logging of tickets for query resolution to include:
  • Ad hoc reception cover
  • PO approvals on Oracle
  • Post scanning


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