Facilities Manager (Part Time) Oslo

Job Title: Facilities Manager (Part Time) Oslo
Contract Type: Permanent
Location: Oslo, Norway
Salary: EUR
Reference: 140
Contact Name: Janet Downer
Job Published: February 14, 2018 15:08

Job Description

An exciting opportunity for a Facilities Manager to work part-time (50%) for my FM Service provider Client in Oslo.

Candidates must be fluent in both Norwegian and English.

The FM is directly accountable for the following typical activities:
  • Promotes high level of satisfaction among client users by promptly responding to their service requirements. Assures prompt response by other team members and selected contractors
  • Demonstrates leadership, gives direction and mentors the team on site to promote engagement and excellency in customer service and delivery
  • Responsible locally for Building Management Systems, PPM Schedules, Task System, EHS and Quality Compliance 
  • Ensures compliance with Company and Client best practice, policies and procedures including Statutory compliance, Quality and EHS compliance. 
  • Acts as go-to person in relation to all facilities/project/fit out/crisis management activities on site ensuring timely solutions and identification and removal of potential roadblocks 
  • Maintains role as secondary contact for user relative to service requests ensuring all requests are actioned within agreed timeframes/KPI/SLA’s  
  • Develops a close working relationship with Landlord, Managing Agents and all of the FM vendors to ensure that they fully understand the Client culture and become partners in delivering a high quality service.
  • Is first point of contact relating to all building issues including out of hours escalations
  • Monitor PPM schedules, O&M’s, warranties, Task System, Asset & Life Cycle Registers
  • Responsible for Health & Safety during events, including contractor supervision, reviewing of H&S documentation and working closely with the Client Health & Safety Manager. 
  • Monitors and ensures office housekeeping and cleanliness is delivered to highest standards 
  • Communicates in an open, honest, transparent manner at all times with the ability to tailor the message to specific audience and their needs
  • Supports Events, Food & Beverage, Amenities, On site Activities & Concierge Services and relevant service providers locally
  • Adds value in terms of delivery and innovation
  • Proactively manages spend and budget locally in line with policies and procedures including the processing of PO’s, invoices, budgets, service charges, rates, rent, insurance and local taxes etc as applicable 

  • Demonstrate successful contract management and team management
  • Proven ability to build and maintain strong vendor relationships
  • Experience in financial management and budgeting while identifying cost savings/avoidance
  • Advanced Microsoft Office experience (Excel, Word, Outlook) required.
  • Excellent written and oral communication skills, including presentation and negotiation skills
  • Ability to manage multiple projects and priorities
  • Ability to network at all levels within the organization
  • Flexibility and adaptability to changing business requirements is a perquisite for this role
  • Ability to display initiative, confidence and professionalism in all dealings
  • Demonstrate drive to meet deadlines
  • Must be prepared to be on call and work out of normal working hours where applicable

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