Facilities Coordinator, Paris

Job Title: Facilities Coordinator, Paris
Contract Type: Permanent
Location: Paris, France
Salary: EUR
Reference: 15
Contact Name: Janet Downer
Contact Email:
Job Published: May 26, 2016 17:21

Job Description

I am looking for an Office Manager/Facilities Coordinator for my FM Service Provider client in Paris

Role Summary

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and help-desk. The Facilities Coordinator is also required to provide administrative support to the team.



  • Client/Stakeholder Management
    • Provide superior customer service to meet on-site client’s expectations
  • Procurement & Vendor Management
    • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
    • Assist in the procurement of vendors and services as required
  • Finance Management
    • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
    • Ensure prompt and accurate management of purchase orders
  • Health & Safety Management
    • This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers, contractors and visitors ensuring they comply with the requirements of the health and safety guidelines, policies and rules.
    • Review contractor Safe Work Method Statements prior to works being undertaken on site
  • Site Operations Management
    • Assist in the implementation of Industry Best Practice operations
    • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
    • Seek ways to constantly reduce costs and improve operational standards
    • Maintain premises in neat and good working condition at all times
    • Maintain duplicate office keys in good order
  • Risk Management
    • Assist in the implementation and management of property risk management program
    • Support the implementation and monitoring of disaster recovering and business continuity plans
    • Follow established escalation procedures and incident reporting procedures
  • Achieve Key Performance Indicators and Service Level Agreement targets


Ideal Experience and Personal Characteristics

  • Prior experience in high profile complex facilities, property management, hospitality or related fields
  • Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialised services
  • Understanding of fundamental technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
  • Proven experience working with limited supervision
  • Able to cooperate and work well with others to meet targets
  • Proven ability to commit to flawless execution while complying with firm’s procedures and standards
  • Able to interact with the all levels of client and diplomatic staff & vendors with ease
  • Ability to manage conflict and conflicting priorities
  • Demonstrates ability to work with vendors to deliver efficient services
  • Demonstrates proactive & professional approach to customer service
  • Proven ability to manage multiple and complex operational matters on a daily basis
  • Demonstrates ability to prioritise and manage the completion of projects in an efficient and timely manner
  • Must be able to obtain and maintain the security clearance level the client nominates for this position
  • Flexible – able to adapt to rapidly changing situations
  • Goal-oriented – able to focus on meeting all performance targets
  • Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & French); also an active listener


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