Assistant Facilities Manager, Luxembourg

Job Title: Assistant Facilities Manager, Luxembourg
Contract Type: Permanent
Location: Luxembourg, Luxembourg
Salary: EUR
Reference: 69
Contact Name: Janet Downer
Contact Email:
Job Published: January 24, 2017 15:21

Job Description

I am looking for an Assistant FM (technical) for my FM Service Provider client based in Luxembourg

Reporting to the Hard Services Manager the Assistant FM (Building Operations Coordinator) will manage a range of services and provide the necessary support to ensure the efficient and effective running of the Client site.

Responsibilities include:

  • Creation and adherence of planned maintenance regime for Clients assets
  • Attendance to unplanned maintenance activity
  • Response and activity relating to help desk requests- responding within agreed SLA’s
  • Management and tracking of building stock
  • Management of local supplier base providing maintenance, project activity and cleaning.
  • Tracking of utility usage (electric, water, gas) and creation of innovative ideas to remove impact on the environment.
  • Liaison with relevant regulatory bodies including Safety groups- putting in place action plans when appropriate
  • Oversee Building Operating and Maintenance manuals- managing updates when necessary.
  • Site Inspections  (with other members of Facility Team)
    • Daily cleaning
    • Heating, ventilation, air conditioning
    • Landscaping (when present)
  • Moves/Adds/Changes
    • Desk Assignments
    • Furniture stock ordering and management
    • Occupancy Tracking
  • Small Project Management / Creation of Budget & Activity Plan for Site Improvements:
    • Refurbishments
    • Renovations
    • Expansions
  • Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
  • Raise purchase orders
  • Deputise / provide cover for other team members




The candidate must demonstrate the following:

  • Problem solving
  • Good decision making
  • Excellent written/verbal communications
  • Spreadsheet and word processing
  • Customer focused
  • Good inter-personal skills
  • Assertive
  • Attention to detail


Essential skills


  • Fluent in English & French
  • Strong knowledge of statutory and regulatory maintenance requirements for Clients assets.
  • Contract Management
  • Client facing experience in a quality driven environment
  • Exposure within an international corporate organisation


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