Assistant Technical Facilities Manager, Munich

Job Title: Assistant Technical Facilities Manager, Munich
Contract Type: Permanent
Location: Munich, Germany
Salary: EUR
Reference: 186
Contact Name: Janet Downer
Job Published: December 30, 2019 12:38

Job Description

What this job involves

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator (BOC) will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.


  • Creation and adherence of planned maintenance regime for Clients assets
  • Follow up on maintenance planned by Landlord
  • Attendance to unplanned maintenance activity
  • Response and activity relating to Trouble Ticket (remedy) requests- responding within agreed SLA’s
  • Management and tracking of Building Operations stock including but not limited to:
    • Bulbs
    • Filters
    • Power supplies
  • Management of local supplier base providing maintenance, project activity and reactive repairs
  • Tracking of utility usage (electric, water, gas) and creation of innovative ideas to remove impact on the environment.
  • Liaison with relevant regulatory bodies including Safety groups- putting in place action plans when appropriate
  • Oversee Building Operating and Maintenance manuals- managing updates when necessary.
  • Site Inspections  (with other members of Facility Team) and not limited to
    • Support of daily cleaning inspection
    • Heating, ventilation, air conditioning
    • Landscaping (when present)
  • Moves/Adds/Changes
    • Desk Assignments
    • Furniture stock ordering and management
    • Occupancy Tracking
  • Small Project Management / Creation of Budget & Activity Plan for Site Improvements:
    • Refurbishments
    • Renovations
    • Expansions
  • Liaison with:
    • Deskside/IT
    • Global Telecom
    • Global Security (for systems & devices)
    • Global A/V
    • Security Guards Coordination (when present on site)
    • Other Building Operations Coordinators on client sites.
  • Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
  • Raise purchase orders
  • Deputise / provide cover for Office Services Coordinator / Facilities Manager when appropriate.
  • All other tasks and duties as assigned


Sound like you? To apply you need to have:

  • Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management.
  • Problem solving
  • Good decision making
  • Excellent written/verbal communications in German and English
  • Spreadsheet and word processing
  • Customer focused
  • Good inter-personal skills
  • Assertive
  • Attention to detail
  • Previous experience of working within a in a high profile corporate environment
  • Previous reception or hospitality experience
  • Education: Diploma/degree level in technical discipline

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